Top 10 Hidden Features of Microsoft 365 You Should Be Using

Introduction: Unlocking the Full Power of Microsoft 365

Microsoft 365 is more than just Word, Excel, and PowerPoint. While most users only scratch the surface, this powerful suite is loaded with hidden gems that can revolutionize how you work. Whether you’re a business professional, student, or remote worker, unlocking these lesser-known features can boost your productivity, save time, and streamline collaboration like never before.

At Digital Software Market (DSM), we help businesses across the Middle East — including the UAE, KSA, Qatar, and beyond — get the most out of Microsoft 365. Let’s dive into the top 10 hidden features you probably didn’t know you could use!

Top 10 Hidden Features of Microsoft 365 You Should Be Using

1️⃣ Dictation in Word, Outlook & PowerPoint

Speak your thoughts, don’t type them!
Microsoft 365’s built-in Dictate tool allows you to write documents, compose emails, and even create presentations using just your voice.

✅ Benefits:

• Speeds up content creation
• Helps multitask with ease
• Great for people on the go

Pro Tip: Find this feature under the “Home” tab in Word or Outlook.

2️⃣ PowerPoint Presenter Coach

Practice your presentations with AI guidance
PowerPoint’s Presenter Coach listens to your rehearsals and gives you real-time feedback on tone, pacing, filler words, and more.

✅ Benefits:

• Builds confidence for live sessions
• Helps improve delivery and clarity
• Perfect for online meetings and webinars

3️⃣ Excel Ideas (Now “Analyze Data”)

Turn raw data into smart insights
Excel’s Ideas tool analyzes your data and provides instant charts, trends, and summaries, saving you hours of manual work.

✅ Benefits:

• Ideal for non-data-savvy users
• Makes reports visually appealing
• Supports faster decision-making

4️⃣ Microsoft Editor – Your AI Writing Assistant

✍️ Write better across apps
Microsoft Editor is an AI-powered writing assistant built into Word, Outlook, and browser extensions. It goes beyond basic spelling checks to offer grammar suggestions, tone analysis, and clarity improvements.

✅ Benefits:

• Perfects your emails, blogs, and reports
• Multilingual support
• Integrates across apps and web browsers

5️⃣ Loop Components in Microsoft Teams

Collaborate in real time, everywhere
The new Loop Components allow users to co-edit text, tables, and checklists live within Microsoft Teams chats — without switching apps.

✅ Benefits:

• Real-time teamwork
• Always synced across chats, Outlook, and OneNote
• Keeps everyone aligned during projects

6️⃣ OneNote Math Assistant

Turn handwritten math into smart solutions
If you use OneNote for teaching, learning, or tutoring, this feature lets you solve math equations, show steps, and even plot graphs.

✅ Benefits:

• Excellent for students and teachers
• Boosts learning engagement
• Works with touchscreen/stylus

7️⃣ Outlook’s Focused Inbox & Sweep Tool

Declutter your inbox effortlessly
The Focused Inbox separates important emails from noise, while Sweep lets you quickly clean up unwanted or repetitive messages.

✅ Benefits:

• Keeps your inbox clean and organized
• Reduces distractions
• Saves hours each week

8️⃣ Excel Data Types

Turn cells into dynamic, real-world data
You can now convert cells into rich data types like geography, stock data, currencies, and more — powered by Microsoft’s knowledge graph.

✅ Benefits:

• Pulls live updates directly into Excel
• Great for financial reports and market tracking
• Adds smart interactivity

9️⃣ Whiteboard App

Visual brainstorming at its best
Microsoft Whiteboard is a freeform digital canvas where teams can brainstorm, draw, and map out strategies together — from any location.

✅ Benefits:

• Integrates with Teams meetings
• Supports sticky notes, templates, and pens
• Ideal for remote and hybrid collaboration

Schedule Send in Outlook

Send emails at the right time, every time
Draft your email and schedule it to send later — even if you’re offline or in a different time zone.

✅ Benefits:

• Perfect for international communication
• Reduces after-hours email anxiety
• Ensures better open rates

Table Summary: Hidden Features At a Glance

Why DSM Recommends Microsoft 365

At Digital Software Market (DSM), we believe in offering tools that empower businesses to work smarter. Microsoft 365 is not just a software package — it’s an ecosystem designed for modern workspaces, especially in the fast-paced business environments of UAE, Saudi Arabia, and the Gulf.

✅ Licensed & Authentic Microsoft Products
✅ Expert Guidance on Plan Selection
✅ After-Sales Support & Activation Assistance
✅ Ideal for SMEs, Enterprises & Government Clients

Final Thoughts: Explore More, Do More

Most users only use 10–20% of what Microsoft 365 can offer. With these hidden features, you can unlock a whole new level of efficiency, creativity, and collaboration. Whether you’re managing a business in Dubai, running a clinic in Riyadh, or working remotely from Qatar, DSM is here to help you get the best from Microsoft 365.

FAQs

Q1. Are these features available in all Microsoft 365 plans?
Most of the features above are available in Business Standard, Business Premium, and Enterprise plans.

Q2. How can DSM help me choose the right Microsoft 365 plan?
Our team will assess your business needs and recommend the most cost-effective and feature-rich plan.

Q3. Can I get a volume discount for my company?
Yes! DSM offers special discounts for teams and bulk licensing across the GCC.

For More Detail Please Visit: DSM